CONSTITUTION

Constitution 

GIBRALTAR SCALE MODEL SOCIETY 

1. Name 

The Society will be called Gibraltar Scale Model Society and will be affiliated AND registered to the 

  • International Plastic Model Society (UK)  
  • Armor Modeling and Preservation Society (AMPS) 
  • The Miniature Armoured Fighting Vehicle Association (MAFVA)

2. Aims and objectives 

The aims and objectives of the Society will be: 

  • To offer support opportunities to the Society members  
  • To promote the club within the local community and the international campus 
  • To provide all its services in a way that is fair to everyone. 
  • To encourage the youth to take an interest in our Art/Hobby.

3. Membership 

To ensure all present and future members receive fair and equal treatment. 

Membership should consist of officers and members of the Society. 

All members will be subject to the regulations of the constitution and by joining  

the Society will be deemed to accept these regulations and codes of practice  

that the Society has adopted. 

4. Membership fees 

Membership fees will be set annually and agreed by the President after conversing with the Treasurer  

Committee determined at the Annual General Meeting. 

Fees will be paid annually. 

5. Officers of the Society 

The officers of the Society will be: 

  • President. 
  • Vice President. 
  • Secretary. 
  • Vice Secretary. 
  • Treasurer. 
  • Any other relevant position. 

Officers will be elected annually at the Annual General Meeting. 

All officers will retire each year but will be eligible for re-appointment. 

6. Committee 

The Society will be managed through the Management Committee consisting of: 

  • President, Vice President, Secretary, Vice Secretary and Treasurer. 
  • Only these posts will have the right to vote at meetings of the Management Committee. 
  • The Management Committee meetings will be convened by the Secretary of the club and held no less than 10 times per year. 
  • The quorum required for business to be agreed at Management Committee meetings will be: 5. 
  • The Management Committee will be responsible for adopting new policy, 

codes of practice and rules that affect the organisation of the Society. 

The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business. 

  • The Management Committee will be responsible for disciplinary 

hearings of members who infringe the Society rules/regulations 

/constitution. The Management Committee will be responsible for 

taking any action of suspension or discipline following such hearings. 

7. Finance 

All Society monies will be banked in an account held in the name of the Society. 

The Society Treasurer will be responsible for the finances of the club. 

The financial year of the club will end on: 10th January. 

An audited statement of annual accounts will be presented by the Treasurer 

at the Annual General Meeting and a copy sent to the President. 

Any cheques drawn/monies drawn against club funds should hold the signatures of the 

Treasurer plus one other officer. 

8. Annual General Meetings 

Notice of Annual General Meetings (AGM) will be given by the Club 

Secretary. Not less than 21 days’ notice to be given to all members. 

The AGM will receive a report from officers of the Management Committee 

and a statement of the audited accounts. 

Nominations for officers of the Management Committee will be sent to the 

Secretary prior to the AGM. 

Elections of officers are to take place at the AGM. 

All members have the right to vote at the AGM. 

The quorum for AGMs will be NUMBER [USUALLY 25% OF THE MEMBERSHIP]. 

The Management Committee has the right to call Emergency General 

Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same 

as for the AGM. 

9. Discipline and appeals 

All complaints regarding the behaviour or code of conduct of members should be presented and submitted in writing to the Secretary. 

The Management Committee will meet to hear complaints within 7 

days of a complaint being lodged. The committee has the power to take 

appropriate disciplinary action including the termination of membership. 

The outcome of a disciplinary hearing should be notified in writing to the 

person who lodged the complaint and the member against whom the 

complaint was made within 2 days of the hearing. 

There will be the right of appeal to the Management Committee following 

disciplinary action being announced. The committee should consider the 

appeal within 7 days of the Secretary receiving the appeal. 

10. Dissolution 

A resolution to dissolve the Society can only be passed at an AGM or EGM 

through a majority vote of the membership. 

In the event of dissolution, any assets of the club that remain will become the property of the International Plastic Model Society (UK)  

. 

11. Amendments to the constitution 

The constitution will only be changed through agreement by majority vote at an AGM or EGM. 

12. Declaration 

GIBRALTAR SCALE MODEL SOCIETY hereby adopts and accepts this constitution as a current operating guide regulating the actions of members. 

Signed: Date:       07/08/2019 

Name:    Roy Perez 

Position: Society President 

Signed: Date:       07/08/2019 

Name:    Mark Isola 

Position: Society Secretary